Cancer and Menopause Community Interest Company

Safeguarding Policy

1. Purpose of the policy

Cancer and Menopause Community Interest Company is committed to safeguarding practices that help ensure the safety of adults at risk whilst taking part in our group activities and in the wider community. This policy helps everyone involved in our group:

This safeguarding policy, and associated procedures, applies to all individuals involved in Cancer and Menopause Community Interest Company, including: trustees, members, volunteers, and staff. The policy applies to all concerns about the safety of adults at risk while taking part in our group and the activities we run, or while in the wider community.

2. Code of conduct

When working with vulnerable adults we are acting in a position of trust. We recognise that keeping our group safe is everyone’s responsibility, and we expect our members, volunteers, staff and trustees to behave according to the following values:

This means when working with adults at risk, we will never:

3. Legislation

Cancer and Menopause Community Interest Company recognises that the local authority has the main legal duty to safeguard adults at risk, and we are committed to working with them and our local Safeguarding Adults Board.

This policy, and the practices within it, are based on the relevant legislation and government guidance, including:

We base our practices on the principles laid out in the Care Act 2014 i.e.

4. Definitions

According to the Care Act 2014 (applicable in England):

An adult at risk is an individual aged 18 years and over who:

Abuse is a violation of an individual’s human and civil rights by another person or persons. It can occur in any relationship and may result in significant harm to, or exploitation of, the person subjected to it. Any or all of the following types of abuse may be perpetrated as the result of deliberate intent, negligence, omission or ignorance. Often the perpetrator of abuse is known to the adult and may be in a position of trust and power.

The types of abuse we need to be aware of are:

5. Recognising safeguarding concerns

There are many signs and indicators that may suggest someone is experiencing abuse or neglect. There may be other explanations too, but Menopause and Cancer Community Interest Company will not ignore any of these signs if they are apparent.

An adult may confide (disclose) to a trustee, employee, volunteer, of other member of Menopause and Cancer Community Interest Company that they are experiencing abuse, inside or outside the activities of the group. Or someone else may notice signs in a particular individual. The signs we will look out for include:

6. Responding to concerns

Menopause and Cancer Community Interest Company has a designated safeguarding lead whose contact details are in section 11.

Menopause and Cancer Community Interest Company recognises that it can be difficult for many reasons to speak up if you think someone is being abused or neglected. However, we expect our volunteers, employees, trustees, and staff to take action in response to any concerns. Our safeguarding lead will support the person raising the concerns, as well as the person being abused.

If anyone in the group notices any signs of abuse or neglect in another person, they should bring these concerns to the safeguarding lead.

If someone discloses to anyone else in the group that they are being abused, the response should be as follows:

The designated safeguarding lead (DSL) is responsible for taking further action once concerns have been raised with them. Throughout the process, the safeguarding lead will record all the information they are given, the actions they take, and why. The procedures they will follow are:

6.1 Initial assessment

As soon as information is shared with the safeguarding lead, they will make an initial assessment of the concern. They will, if possible, talk to the person reporting the concern and gather as much information as possible from them.

Key questions to ask:

6.2 Immediate actions depending on what type of concern has been raised

(a) Emergency incidents: this is when there’s a life-threatening situation where there’s imminent danger and harm to an adult, young person or child.

(b) Protection concerns: This is when an adult who you believe is unable to protect themselves is at current risk of, or has experienced, abuse or harm.

(c) Allegations concerning staff or volunteers: this is when someone has alleged that staff or volunteers from your organisation have harmed or abused an adult at risk.

(d) Welfare concerns: This is when no one has been harmed in any way, but a person shows signs of being in need. It’s when you have concerns for their health, wellbeing or safety if they don’t get help.

(e) Concerns about other organisations: This is a situation where the safeguarding concern is about another organisation, their staff, volunteers, or the people they work with.

(f) Responding to historic or non-recent concerns: You may become aware or be told about a concern from an adult relating to an incident which took place in the past, including when they were a child. Historical allegations of abuse should be taken as seriously as contemporary allegations.

(g) Supporting those who share a concern with you: Your primary concern should be the best interests of the person who is at risk of harm. However, the person sharing this concern with you may also be distressed by the situation, even if they are reporting on behalf of someone else. Everyone can respond to worries about another differently. If someone has previously experienced trauma they can find it especially upsetting.

7. Keeping records

Menopause and Cancer Community Interest Company recognises that it is vital to record and store details about any safeguarding concerns that arise. We will record information, even if the concerns have not been shared with the police or the local authority safeguarding team. These records are extremely sensitive and will be kept in a locked cabinet or drawer (if hard copy) and/or password protected and stored on a computer with protection against hackers and viruses (if electronic).

It is the responsibility of the designated safeguarding lead to ensure that the following information is recorded about every safeguarding concern:

Each record will be signed and dated by the person making the report.

8. Confidentiality, consent and information sharing

Timely information sharing is key to keeping people safe and responding appropriately to concerns about their welfare. In general, Menopause and Cancer Community Interest Company expects all committee members, volunteers, and staff to maintain confidentiality and act in accordance with the UK General Data Protection Regulations (GDPR).

We will share information within the group (e.g. with other volunteers) in situations where this is necessary in order to deal effectively with safeguarding concerns or to provide continuity of support. We will share information with other organisations in order to keep a person safe.

Whenever confidential information is shared, we will follow the principles below. We will:

9. Recruiting and training volunteers

Menopause and Cancer Community Interest Company volunteers who work with adults at risk will be given an induction which covers the safeguarding policy and procedures of the group. They will be trained in: our code of conduct; definitions of abuse and harm; recognising signs of abuse; and how to respond to concerns and disclosures. All volunteers will know who is the designated safeguarding lead, and that they should go to them with any concerns.

The designated safeguarding lead will be offered further training to ensure they are clear about their role, and what action to take in response to different concerns.

We will apply for Disclosure and Barring Service (DBS) checks for all volunteers for whom we are legally required to do so.

10. Reviewing policy and procedures

This policy and its procedures will be reviewed every 2 years. They were last reviewed and updated on 28th March 2023.

11. Key contacts

Menopause and Cancer Community Interest Company’s Designated Safeguarding Lead

Name: Dani Binnington
Contact details: